Sorry, you need to enable JavaScript to visit this website.

Jobs and Careers Icon

About doing business with Middlesbrough Council

✵ Christmas is coming! Don't miss the Magical Middlesbrough parade this Sunday from 1pm. ✵

The 'How to Do Business with Middlesbrough Council' document explains the council's processes and procedures to help businesses to understand how the council works. Below is a brief summary of what is contained in the document.

Introduction

When we're buying goods and services, there are certain rules we must follow, depending on how much the contract / purchase is worth. Please note these can change at any time.

Works Goods, materials, services Light Touch Regime Consultants Tendering procedure
Up to £10,000 Up to £10,000 Up to £10,000 Up to £10,000
  • Neither written quotations or tenders are needed
  • Local suppliers should be used where possible to get value for money
£10,001 - £1,000,000

£10,001 - £213,477 (including VAT)
or
£10,001 - £177,897.50 (excluding VAT)

£10,001 - £633,540 (including VAT)
or
£10,001 - £552,950 (excluding VAT)
£10,001 - £213,477 (including VAT)
or
£10,001 - £177,897.50 (excluding VAT)
  • At least 3 written quotations are needed
  • The quotation system must be used for quotations
  • Local suppliers should be used where possible
  • Tenders can be sought but this is optional
£1,000,001 - £5,336,937 (including VAT)
or
£1,000,001 - £4,447,447.50 (excluding VAT)
n/a n/a n/a
  • At least 4 tenders must be sought.
  • The tender advert(s) must be placed on Contracts Finder
  • The NEPO portal must be used
Above £5,336,937 (including VAT)
or
Above £4,447,447.50 (excluding VAT)
Above £213,477 (including VAT)
or
Above £177,897.50 (excluding VAT)
Above £633,540 (including VAT)
or
Above £552,950 (excluding VAT)
Above £213,477 (including VAT)
or
Above £177,897.50 (excluding VAT)
  • A notice must be placed on the Find a Tender service
  • At least 5 tenders must be sought, and the tender process must comply with UK procurement law
  • The NEPO portal must be used

Buy Boro - supporting local businesses and SMEs (quotations)

Middlesbrough Council supports local businesses by using a simplified quotation procedure for purchases between £16,000 - £181,302 (goods and services) and £16,000 - £1,000,000 (works), which can be directed at the local market.

Quotations are carried out via the NEPO e-tendering portal. Suppliers should register themselves free of charge if they haven't done so already. Registration should be done through the NEPO portal. If you're already registered, please update your company profile. It's important to make sure your profile contains:

  • the appropriate categories for your organisation
  • your company classification
  • your postcode
  • a correct email address

​If you're unable to register or log into the system, or have any technical queries, please contact the NEPO Portal Helpdesk by calling 0330 005 0352 or via email to ProContractSuppliers@proactis.com.

For general queries about NEPO, call 0191 261 3940 or email portal@nepo.org.

Advertising contracts

Middlesbrough Council follows set procedures when advertising contracts, as well as European and national legislation.

If a contract opportunity needs to be tendered via an OJEU procurement process, it will be formally advertised via an OJEU Contract Notice. To search for these tenders please visit the Tenders Electronic Daily website, which is maintained by the European Commission.

To find Middlesbrough Council's contracts, fill in the search fields as follows:

  • Select language (EN)
  • Select 'extended search'
  • Search scope = last five editions (drop down box)
  • County = UK (drop down box)
  • Type of authority = regional or local authority (drop down box)
  • Authority name = Middlesbrough (input)

Contract opportunities that don’t fall under OJEU procurement will be advertised through the NEPO Portal and the government's Contracts Finder website.

Purchase Orders

Middlesbrough Council will only pay an invoice which includes an order number provided by the council when ordering the goods, services or works.

Please note, if an order number isn't provided, you must request one before confirming the delivery of the goods or services, as without one, the council will return the invoice.

Paying an invoice

You can pay a Middlesbrough Council invoice using the online form. Invoice numbers are 7 or 10 digits long.

Contact

If you have any queries, please contact:

Emailcontractandcommissioningunit@middlesbrough.gov.uk