Privacy notice - Health and Safety

Middlesbrough Council have a legal obligation for ensuring the health and safety of its employees and members of the public who access Council premises and services, or whom may be affected by its functions.

We collect personal data such as name, address, contact details, gender, employer details, training records, and incident details. We also collect ‘special category’ data such as health information and criminal conviction details.

We collect information directly from you through phone calls, emails, and forms. We also receive information from other organisations or third parties such as the Police.

We use your personal data to help us meet our ‘legal obligations’. We use your ‘special category’ data where there is a ‘substantial public interest’ based in law for statutory and government purposes.

We will use your information to investigate the causes of accidents and incidents, claims and complaints, monitor employees’ health, safety and wellbeing, communicate with managers, Occupational Health and Human Resources regarding health and safety advice for individuals, and implement recommendations from Occupational Health for individual employees, all of which will ensuring management apply a fair approach to health, safety and wellbeing across the Council.

Personal information will be shared with third-party organisations where the law allows so, including the Health & Safety Executive, Police and Insurance companies.

We use the following measures to ensure that your personal data is secure: data protection and security policies, information security incident reporting, data and device encryption, system and data access controls, user accounts and passwords, physical and environmental security, staff vetting practices, staff training and awareness, data back-ups, ICT network penetration testing, and business continuity and disaster recovery plans

We will only hold your personal information for as long as necessary for business purposes or if we are required to keep it by law.

No, the personal data is processed and stored only in the UK.

We will not use this personal data for any direct marketing purposes.

Your Information Rights are set out in law and, subject to some exceptions, you have the:

• Right to rectification - to ask for information to be corrected
• Right to erasure - to have your personal data deleted
• Right to object - to how your data is used
• Right to restriction - to request limits on how your data is used
• Right to portability - to request that we move your data to another organisation
• Right of subject access - to request a copy of data the Council holds about you

If you have a concerns about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner's Office. Visit the website of the Information Commissioner's Office.

If you would like to discuss anything in this privacy notice or your information rights, please contact:

The Data Protection Officer
Middlesbrough Council
PO Box 500, Middlesbrough, TS1 9FT
Phone: 01642 245432
Email: dataprotection@middlesbrough.gov.uk