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Public Health South Tees consultation and health promotion privacy notice

Who are we and what do we do?

Middlesbrough Council are responsible for improving the health and wellbeing of the local population of South Tees and for commissioning some public health services.

What type of personal data do we collect and how do we collect it?

We collect personal information (such as name, date of birth and address), characteristics (such as gender, ethnicity and disability), as well as health and lifestyle information from the general public. We often obtain this on a voluntary basis through electronic surveys, registration forms at events, verbal or written quotes, and or photographs.

How the Law allows us to use your personal data

The General Data Protection Regulation in conjunction with the Data Protection Act 2018 allows us to collect and process individual’s personal data for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

What is your personal data used for?

Your personal data is used to help us perform the task of improving the health and wellbeing of the local population which is deemed to be carried out in the public interest. 

Information gathered from surveys are used to evidence the need for Public Health interventions aimed at improving the health and well-being of the public. It may also be used to inform anonymous stories or case studies and for evidence in electronic reports and presentations.

Will your personal data be shared?

Information gathered through electronic surveys is used anonymously to contribute to the bigger Public Health picture locally often contributing to reports and presentations. Data will not be shared with third party individuals or groups.

How do we keep your personal data secure?

Access to your information is governed and restricted in line with GDPR, personal data is stored on secure servers and accessed only through password protected ICT devices by individuals who have been given permission to access the data. 

How long will we keep your personal data?

Individuals’ personal data shall be kept no longer than is necessary for the purposes for which it is being processed. It will be held in line with the Council’s Records Retention Policy which is available on our website.

Is your personal data processed overseas?

No personal data collected by us is processed or stored on databases overseas.


We will only send information to you that you consent to receiving, such as newsletters via e-mail.  In most instances we will direct you to support services that you can choose to engage with.

What are your information rights?

In line with GDPR as an individual you have the right to be informed, right of access, right to rectification, right to erasure/to be forgotten, right to restrict processing, right to data portability, right to object and rights in relation to automated decision making and profiling.


If you would like to discuss anything in this privacy notice, please contact

The Data Protection Officer
Middlesbrough Council
PO Box 500, Middlesbrough, TS1 9FT
Phone: 01642 245432

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